Preparing for your board’s meeting is a process that requires time. The most successful boards are serious about their meetings and ensure that they are conducted smoothly. They plan meetings well in advance to ensure that board members have time https://www.boardmeetingsonline.blog/what-is-azeus-convene-software-and-how-does-it-actually-work/ to accept (and sometimes to negotiate) their agendas. Board Members are extremely busy and could be on multiple boards and teams, so coordinating with individuals and their assistants to ensure that they can attend the board meeting is crucial.
Another important aspect of preparing for your board meeting is ensuring that you have all the materials prepared prior to the board meeting. Distribute the agenda and board materials about a week prior the meeting. This allows Board Members to read and absorb the materials so that they can have questions when they go to your board meeting.
Lastly, the day before your board meeting, it’s recommended to schedule up a few short meetings with your Board Members or their assistants in order to ensure that they are prepared for the meeting. This will let you quickly address any issues that may arise, for example, the need for updated slides which need to be distributed prior to the meeting.
It’s also a good idea to spend time pondering the reason you are serving on the board. This will keep you focused throughout the board meeting. Also, make sure that you’ve covered all of the relevant topics.